1. Our Commitment

At Pro Judo, we are committed to providing a safe, welcoming, and inclusive environment for all members. We believe that everyone should have the opportunity to participate in and enjoy judo, regardless of their background.

This club formally adopts the Equity, Diversity, and Inclusion policies of Judo Scotland and British Judo. We are dedicated to ensuring that all members are treated fairly and with respect. We will not tolerate any form of harassment, bullying, abuse, or discrimination.

This policy applies to all members, coaches, volunteers, parents, and visitors associated with Pro Judo.

2. Policy Aims

To that end, we have established the following policies and practices to ensure we uphold these values:

2.1. Non-discrimination & The Equality Act 2010

Pro Judo will not discriminate against any individual on the grounds of the protected characteristics as defined by the Equality Act 2010. These are:

• Age
• Disability
• Gender Reassignment
• Marriage and Civil Partnership
• Pregnancy and Maternity
• Race
• Religion or Belief
• Sex
• Sexual Orientation

Examples of unacceptable behavior include (but are not limited to):

• Making derogatory comments about someone’s ability, appearance, or background
• Excluding members from training activities based on protected characteristics
• Using offensive language, jokes, or imagery
• Unwanted physical contact or invasion of personal space
• Creating an intimidating or hostile training environment
• Refusing to use someone’s preferred name or pronouns

2.2. Safe and Respectful Environment

Pro Judo is committed to providing a safe environment for all members. We have a zero-tolerance policy for any form of harassment, abuse, bullying, or discrimination. All members must adhere to the Pro Judo’s Code of Conduct. Any breaches will be addressed in line with the club’s disciplinary procedures.

2.3. Inclusive Practices

Pro Judo promotes an inclusive and welcoming environment for all members. We encourage all members to respect each other’s differences and work together to create a positive and supportive community. This includes using inclusive language, respecting members’ pronouns, and striving for diverse representation in our club’s activities and communications.

We actively promote inclusion through:

• Buddy systems pairing new members with experienced practitioners
• Ensuring our promotional materials represent our diverse membership
• Providing flexible training options to accommodate different needs
• Partnering with local community organisations (i.e active schools) and disability sports groups

2.4. Accessibility

Pro Judo strives to make its facilities and programs accessible to all members. We will work with members to make reasonable adjustments and ensure they have the accommodations they need to fully participate in our programs. Members with specific needs are encouraged to speak confidentially with the Club Welfare Officer.

Reasonable adjustments may include:

• Modified training techniques or equipment
• Alternative communication methods
• Physical facility modifications where feasible

Definition: Reasonable adjustments are changes made to remove barriers that prevent participation, provided they are practical, effective, and proportionate to the club’s resources.

3. Reporting Incidents (Complaints and Concerns)

Pro Judo has a clear and transparent process for members to report any incidents of harassment, abuse, or discrimination. All reports will be taken seriously and will be investigated promptly and thoroughly.

• Who to Contact: Any concerns should be reported to the Club’s designated Welfare Officer. If a concern involves the Welfare Officer, it should be reported to the Head Coach or Club Chairperson.
• How to Report: Reports can be made in person, in writing via email to cwpo@projudo.co.uk, or through our contact form available on the club website.
• Process: All complaints will be handled with sensitivity and confidentiality. We will:

• Acknowledge receipt within 48 hours
• Conduct initial assessment within 7 days
• Complete investigation within 21 days (or notify of delays)
• Follow resolution and disciplinary procedures outlined by Judo Scotland and British Judo
• Provide written outcome to complainant
• Offer appeal process if unsatisfied with resolution
• Escalation: If matters cannot be resolved at club level, they will be referred to Judo Scotland or British Judo as appropriate.
• Data Protection: All complaint information will be handled in accordance with GDPR and club data protection policies.

4. Communication and Awareness

This policy will be:

• Displayed prominently in the club facility
• Published on the club website and social media
• Included in membership packs and induction materials
• Referenced in regular club communications

5. Outreach and Community Engagement

Pro Judo actively seeks to:

• Partner with local schools, community centers, and disability organizations
• Offer taster sessions for underrepresented groups
• Provide reduced fees for members facing financial barriers
• Participate in community diversity events and festivals
• Develop pathways for progression regardless of starting point or ability

6. Responsibility and Review

The Pro Judo Committee is collectively responsible for ensuring this policy is implemented. The Welfare Officer leads day-to-day implementation with support from designated committee members.

This policy will be reviewed annually, or in response to:

• Changes in legislation or governing body guidance
• Significant incidents or complaint trends
• Feedback from monitoring and evaluation activities
• Best practice developments in the sport

For support, advice, or to report concerns, contact our Welfare Officer at cwpo@projudo.co.uk or speak confidentially to any committee member.